Attendee FAQ’s

• How much does it cost to attend the conference?

  Industry Attendee Fees   (prior to 3/15/12 – noon EST)
  Industry Attendee $425.00
  Industry AFCEA Attendee $395.00 (AFCEA Member Number Required)

  Government Attendee Fees   (prior to 3/15/12 – noon EST)
  Government Attendee $275.00
  Government AFCEA Attendee $250.00 (AFCEA Member Number Required)

  All Attendees (after 3/15/12 – noon EST)
  Government Attendee $300.00
  Industry Attendee $450.00

• What is the dress code for the conference?
  Wear what you would wear to work. The overall conference will be a mix of business dress / business casual. Military should wear their duty uniforms.
• What is the AFCEA VIP Reception on Monday, March 19th, and am I allowed to attend?
  This is an invite only event. This reception is a special event for invited Government and 2012 Corporate Table Sponsors of the AFCEA Belvoir Chapter.
• What does my registration fee cover?
  The attendee registration fee covers that food affiliated with the event, the hotel meeting room rental, audio/visual rentals, and conference supplies. The AFCEA Belvoir chapter also donates a portion of the attendee registration fees to support local education scholarships.
• You mentioned food was covered? Which meals?
  The conference will provide a continental breakfast, lunch and afternoon snack breaks on Monday, March 19th and Tuesday, March 20, 2012. There will also be a reception in the exhibit hall on Monday evening.
• I cannot attend the reception (or other meal), can I get some money back?
  The conference prices are set up as a package price. Individual meals or events cannot be deducted from the attendee price.
• I can only attend on one day? Is there a one day price?
  Unfortunately not. You may, however, make arrangements for a substitute to attend the second day in your place. Please email mark@fbcinc.com for details.
• My company would like to submit a white paper, to be considered as a speaker? Is this possible?
  For the first time, the AFCEA Belvoir Chapter is allowing select industry speakers.  These are tied directly to AFCEA Belvoir Industry Days Sponorships and AFCEA Belvoir affiliations.  We are not currently soliciting white papers from industry representatives.
• When do I have to register by?
  We would like you to register as soon as you decide you would like to participate as an attendee. The on-line website will be open for registration until Thursday, March 15, 2012, noon (EST). Any registrations received after that date/time, will be processed at the on-site fee. We recommend that you pre-register, to avoid the long lines associated with on-site registration. Pre-registering also helps us give the hotel accurate food guarantees, and assures that we have enough seats/supplies for everyone attending.
• I am having trouble registering? I’m not sure if my registration was accepted?
  When you register on-line, be sure to complete all questions, including the final “submit” button at the end of registration. If you registered properly, you will automatically receive an email receipt, which you should print out and bring with you to the conference. If you received an error code, please go back and fix whatever error it says you encountered. If you are still unsure if your registration has been received, please contact George Hall, by calling (800) 878-2940 x 208 or email George@fbcinc.com. For website technical difficulties or errors, please email our webmaster at mpersuitte@fbcinc.com.
• I see on the registration page, there is an input box for a payment code? What is this?
  Many of our marketing campaigns will offer special attendee discounts during registration. If you receive a marketing discount code, this is where you should input it.
• Is it possible to attend the expo only, without registering for the conference.
  Yes. In certain cases, we will make special arrangements on-site for this. Please stop by the registration desk and ask for an “expo only pass.”
• Where should I park?
  Please refer to this link for more information.
• How do I get to the hotel?
  Please refer to this link for more information.
• Will the presentations be available after the conference?
  Yes, unless the speaker has asked us not to post them on the website. Each attendee will receive an email from the AFCEA Belvoir chapter, post conference, to direct you to the website where the presentations are posted. You will also receive an attendee username and password to access the presentations.
• Do you offer group discounts?
  Please contact Tina Sheehy (800) 878-2940 x 212 or tina@fbcinc.com for more details.
• How do I make arrangements for a hotel sleeping room? Is the hotel sleeping room included in my registration fee?
  The hotel sleeping room is not included in your registration fee. Please refer to this link for more information.

Exhibitor FAQ’s

• I would like to exhibit? How do I make those arrangements?
  The Federal Business Council, Inc. is organizing both the Industry Exhibits and the Government Exhibits. You may contact them at (800) 878-2940 x 216 or email Stacy@fbcinc.com. You may also register for a booth space online at www.fbcinc.com.
• My company would like to be a sponsor at Industry Days or the golf Tournament. How do I make those arrangements?
  The Federal Business Council, Inc. is also organizing all sponsorships at both Industry Days and the Golf Tournament. You may contact them at (800) 878-2940 x 216 or email Stacy@fbcinc.com. You may also download a list of available sponsorships by clicking here.
• What does the booth price include?
  Either 10’w x 8’d or 10’w x 10’d Location, (2) company representative access badges, and Pipe and Drape. ** Purchasing Carpet through the TradeShow Group is mandatory.
• I am bringing my own carpet, why is this mandatory to rent through the TradeShow Group?
  For a more professional look and feel of the exhibit hall, it is better to install the carpet in large pieces. Each exhibitor is responsible for their space. You may bring your own carpet, and place it on top of the other carpet, but you will still have to rent the hall carpet.
• How do I order tables, chairs, coordinate shipping & decorations?
  The Trade Show Group will publish an exhibitor’s kit that will be available closer to the event on www.fbcinc.com . Through The Trade Show Group, you can rent these items. Marion Moon, of The TradeShow Group, can be reached at marion@ttgevents.com or (703) 518-4720. The exhibitor’s kit is located online here.
• Do I have to ship with the TradeShow Group? Can I carry the equipment in myself?
  You may use any shipping carrier you like. The Industry Days organizers have hired the Trade ShowGroup to be the official carrier for the event, and during the event they “own the loading dock.” If you choose to use a different carrier, that’s fine, but you will need to coordinate with the TradeShow Group, and the TradeShow Group may charge you.
• My booth needs electricity and/or internet. How do I make those arrangements?
  The Gaylord Hotel will handle these requests. This information can be found at by clicking here.
• Does the event offer a Lead Retrieval System for exhibitors to rent?
  Lead Retrieval Systems will be handled by MGL Management. This information can be found by clicking here.
• How do I choose my space on the floor plan? Where do I find the floor plan?
  Once you register through the Federal Business Council (FBC) for an exhibitor space, your FBC account manager will work with you to select your booth location. All booth spaces are 10’w x 8’d unless denoted by a “10” in the corner, which means they measure 10’w x 10’d. A link to the floor plan can be found here.
• My company is registered for the event as an exhibitor, but I do not know my booth number?
  Please contact your Federal Business Council account manager. If you do not know who your account manager is, then please call (800) 878-2940 x 216.
• What is the AFCEA VIP Reception on Monday, March 19th, and am I allowed to attend?
  This is an invite only event. This reception is a special event for Government and 2012 Corporate Table Sponsors of the AFCEA Belvoir Chapter. It is one of the “perks” of being a Table Holder. There are certain Industry Day Sponsorships (see sponsorship contract) that include a 2012 Corporate Table Sponsorship of the AFCEA Belvoir Chapter. With those level sponsorships, 2 VIP invites are included.
• What companies qualify for the discounted Industry Days booth spaces being held for AFCEA Belvoir Corporate Table Sponsors?
  To see a list of qualifying companies, please reference:  www.afceabelvoir.org/chaptersponsors.aspx.
• My company is a member or sponsor of AFCEA International, why doesn’t that count for a discount for my Industry Days booth?
  The Industry Days booth discount at the AFCEA Belvoir Industry Days, is to reward the industry that is very specifically a paid-in-full, and in good standing, 2012 AFCEA Belvoir Corporate Table Holder. This has nothing to do with AFCEA International, and is not a membership of any kind. If your company has a question about their status, please contact Mr. Eron Jordan, treasurer@belvoir.afceachapter.org .
• My company qualifies for a discounted Industry Days booth space, can I get 2 or more spaces at the discounted price?
  Yes, if it is in the “gray” section of the floor plan being held for AFCEA.  A link to the floor plan can be found here.
• My company qualifies, and I am a AFCEA Belvoir Industry Day Sponsor, can I get some of the money back from my sponsorship?
  No, sorry. The sponsorships are a package, which includes your location, the item being sponsored, and other sponsorship marketing perks. You may purchase a second table in the “orange” or “green” sponsorship area, for a discounted percentage.  A link to the floor plan can be found here.
• When does my membership begin that was included in my AFCEA Belvoir Industry Days Sponsorship? Does this get me into the VIP reception?
  Per the AFCEA Chapter, the membership will go into effect on April 1, 2012. As for the VIP reception, special permission will be needed from the AFCEA Belvoir Chapter President, Alvie Johnson.
• Can I attend the sessions if I am an exhibitor?
  Yes, anyone with a conference badge may attend the sessions.
• My company would like to submit a white paper, to be considered as a speaker? Is this possible?
  For the first time, the AFCEA Belvoir Chapter is allowing select industry speakers. hese are tied directly to AFCEA Belvoir Industry Days Sponorships and AFCEA Belvoir affiliations. We are not currently soliciting white papers from industry representatives.
• Are there discounts for small businesses to exhibit?
  Yes. Please mention this to your FBC account representative, when registering for the event.

Government Exhibitor FAQ’s

• I would like to exhibit? How do I make those arrangements?
  The Public Affair Office for PEO EIS at Fort Belvoir will be extending invitations to the programs affiliated with PEO EIS. Government agencies, not affiliated with the PEO EIS office, can request booth space from Mark Gable by emailing mark@fbcinc.com. Space will be granted on a first-come, first-served availability.
• Is there a cost for government to exhibit?
  If you have received an invitation, then your booth space is complimentary. However, you must register and pay for your booth representatives. Registration can be done on-line at www.afceabelvoir.org, then click on the registration link on the Industry Days page.
• What does our government booth space include?
  Each government booth space is 10’w x 8’d. The cost of your carpet, pipe & drape, (1) 6’ table and (2) chairs is complimentary. A standard electric drop is also complimentary, but must be requested by emailing mark@fbcinc.com.
• Is internet included for Government Exhibitors?
  In past years, the Public Affairs Office at PEO EIS has provided internet connectivity for the government exhibitors affiliated with PEO EIS. The government exhibitors not affiliated with PEO EIS, will be on their own to purchase internet through the Gaylord. Please email mark@fbcinc.com for the order form.
• Do I need to register and pay for myself to attend?
  Yes. To cover the cost of the food and conference supplies, you must register and pay to attend.
• If I want to order more tables, chairs, decorations or coordinate shipping, who do I call?
  (Please see answer regarding what comes with your booth). If you would like to order additional tables, chairs, decorations or coordinate shipping, please contact The Trade Show Group. Marion Moon, of The TradeShow Group, can be reached at marion@ttgevents.com or (703) 518-4720, and she can email you the correct forms.
• Do I have to ship with the TradeShow Group? Can I carry the equipment in myself?
  You may use any shipping carrier you like. The Industry Days organizers have hired the TradeShow Group to be the official carrier for the event, and during the event they “own the loading dock.” If you choose to use a different carrier, that’s fine, but you will need to coordinate with the TradeShow Group, and the TradeShow Group may charge you.
• How do I choose my space on the floor plan? Where do I find the floor plan?
  The Public Affairs Office at PEO EIS will assign the Government Exhibitors on the Industry Days floor plan. If you need a copy of the floor plan, please email mark@fbcinc.com. A link to the floor plan can be found here.
• What is the AFCEA VIP Reception on Monday, March 19th, and am I allowed to attend?
  The Public Affairs Office at PEO EIS will send out the invitations to the government attendees. If you did not receive one, and would like to attend, please email mark@fbcinc.com.

Golf FAQ’s

• What does it cost?

  Industry Individual Golfer: $125.00
  Industry AFCEA Member Golfer: $90.00
  Government Individual Golfer: $45.00

• How do I view the current teams?
  To view the current teams, please click here.
• I need to send a alternate golfer in my place or in the group that I bought.
  You may edit your golfing status or the status of another golfer that YOU registered by clicking here.  This function requires the password that you created when you registered.  If you still need help, please email Mark at mark@fbcinc.com.
• I would like to sponsor a golf hole. How do I make the arrangements for that?
  The Federal Business Council, Inc. is organizing all sponsorships for the Golf Tournament. You may contact them at (800) 878-2940 x 216 or email Stacy@fbcinc.com.
• Is there Small Business Sponsorships available?
  Yes. The Federal Business Council, Inc. is organizing all sponsorships for the Golf Tournament. You may contact them at (800) 878-2940 x 216 or email Stacy@fbcinc.com.
• What is the inclement weather policy?
  Inclement Weather Policy: In the event of marginal weather, all scheduled play will occur, unless the golf course is deemed closed by the Director of Golf at Potomac Ridge Golf Course. If this course is closed due to bad weather, and the tournament is postponed, a rain date later in the Spring will be selected. If weather is marginal, and the tournament is played, but you decide not to participate, you forfeit your entry fees. You may call the Potomac Ridge Golf Course at (800) 791-9078 the morning of the event if you have any weather related questions.
• I am a single golfer. Can I golf with my friends?
  Yes. When you register, you may select what team you are on. Please ask your friends to do the same.
• What does my golf registration fee include?
  Registration Fees Include Green Fees, Cart Fees, Lunch, Range Balls. Rental Clubs are available in the Golf Pro Shop.
• How do I get to Potomac Ridge Golf Course?
  Please refer to this link for driving directions.
• Why are golf prizes being given out on Monday, March 19th at the Gaylord, versus at the golf course?
  We wanted to honor all of our golf winners in front of the Industry Days audience. Prizes will be announced and awarded during the conference morning announcements.
• I won a prize, but will not be attending Industry Days at the Gaylord. What do I do?
  If you like, we can make alternate arrangements for another person to pick up your prize, or we can mail it to you. After the tournament, we will make an effort to contact you.